Online potluck sign-up sheet
Planning a potluck and tired of three people bringing potato salad? PitchInBoard is a free online potluck sign-up sheet that does the coordinating for you. List the dishes you need, share one link, and let everyone claim what they're bringing.
Unlike a printable PDF or a shared spreadsheet, your board updates live. The moment someone claims the dessert slot, every other guest sees it - so you never end up with five pies and no main course. If a guest types a dish that's already taken, they get a gentle heads-up.
There's nothing to install and no account for your guests. They tap your link, claim a slot, and they're done. It works just as well on a phone as on a laptop, which matters when you're dropping the link into a family group chat.
Great for
Make your board
Takes a minute. Get a link to share right away ✨
How it works
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1
List the dishes you need
Add mains, sides, desserts and drinks - plus the easy-to-forget extras like plates, cups and ice. Set how many of each you need so nothing comes up short.
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2
Share one link with your guests
Drop your board link into the family or group chat, by text or email. Guests do not need to download anything or create an account.
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3
Watch the board fill in live
Everyone claims a dish from their phone and sees what is already taken, so you never end up with five potato salads and no main course.
Frequently asked questions
Is the potluck sign-up sheet free? +
Yes - PitchInBoard is completely free, with no ads, and your guests never need to create an account to claim a dish.
How many dishes should I plan per person? +
A simple rule of thumb is one dish for every two to three guests across mains, sides and desserts, plus drinks and basics for everyone. Set the quantity on each item and the board tracks how much is still needed.
How do I stop people from bringing the same thing? +
When a guest claims a slot it instantly shows as taken for everyone, and if someone types a dish that is already coming they get a gentle heads-up before they commit to it.
Do guests need an app or an account? +
No. They tap your link, pick what they are bringing and they are done. It works the same on a phone or a laptop.
Can I edit the list after I have shared it? +
Yes. Your private organizer link lets you add, rename or remove items at any time, and the changes appear live on every guest's screen.
How is this better than a spreadsheet or printable PDF? +
It updates in real time, prevents duplicate dishes, and lives at a single link you can drop in a group chat - no emailing versions around or printing a sheet nobody photographs.